For you to get your PCAs' checks in a timely way (on Fridays based on your weekly schedule), we need to have your timesheets in the FI office no later than Tuesdays following the end of the reporting period.
For faster payment of timesheets we strongly recommend that you fax them to us. Our fax numbers are (413) 256-3849 or (888) 773-428.
We have the Customer Service Department available to answer your calls 9:00 A.M. to 5:00 P.M. Monday through Friday.
Please call no earlier than Wednesday afternoon.
Yes, but only for four holidays: New Years Day, 4th of July, Thanksgiving Day and Christmas Day.
For holiday hours, you get an hour at the regular rate plus an additional half-hour of pay, bringing the payment for holiday hours to one-and-a-half times the regular rate. If you use more than the holiday hours assigned to you on your approval, then you will only receive the regular rate.
When your PCAs work as night attendants between 12:00 A.M. and 6:00 A.M., they get paid for 2 hours at $15.75/hr.
The answers to this question could vary, so we recommend that you call our Customer Service Department.
As of July 1, 2019, PCAs will begin to earn 1 hour of paid time off (PTO) for every 30 hours worked. Please refer to the PTO terms created by MassHealth for rules and regulations regarding earned PTO. PCAs can view any earned PTO on-line at www.OnlineEmployer.com/feapca. Instructions on logging into and using the Paid Time Off portal can be found by clicking the link below:
All the PCAs in the commonwealth now have a union that they can join. Please remind this to all your PCAs. You can sign up online by clicking here.
PCA paystubs are now available online at www8.paychoiceonline.com/fea/FEA_Login.aspx. First time users will need to follow the first time login procedures. A brief user guide has been created to help a PCA login and navigate the portal. The guide can be downloaded by clicking the link below:
You can download the direct deposit form and instructions by clicking the link below, or you can call our Customer Service Department and request a form. You have to fill it out completely with the correct routing number, account number, the name and the four digit number of your employer. We also require supporting documentation from your financial institution for your direct deposit.
To verify if your PCA payment was deposited into your bank account on the Friday of your pay cycle, please call your bank first. At the same time, your employer will be getting the non-negotiable check voucher with your payroll information on it.
Please have your PCA request this in writing. Make sure they include your (employer's) name and company code. They will then need to provide us a new account for direct deposit by completing a Stavros direct deposit form (see download link below) with proof of account. Direct deposit is mandatory for all PCAs as of 1/1/2017.
You can request copies of payroll registers by calling our Customer Service Department.
As of January 1, 2014, PCAs who have never worked in the MassHealth PCA program, are required to complete the 3-hour PCA orientation program. Consumers who hire PCAs that require orientation will be sent a letter by Stavros Fiscal upon set up. The consumer has the option of doing the orientation themselves. However, they only have three months from the initial notice to complete the orientation with their PCA. After three months, a PCA must attend a group session with the Homecare Training Benefit. A consumer must return the Consumer Options Notice to Stavros Fiscal to receive the orientation materials by mail or to preform the orientation with their PCA online at https://pcaworkforcecouncil.training.ehs.state.ma.us (instructions for orientation can be downloaded by clicking the link below). The consumer and PCA will not have access to the online orientation until the Consumer Options Notice is returned and processed by us. A Consumer can also send their PCA to a group orientation presented by the Homecare Training Benefit (Please call 1-877-409-8283 to schedule an orientation session). Only surrogates who are the parent of a consumer under the age of 18 can provide the orientation to a PCA on behalf of their consumer. Otherwise, surrogates cannot provide the orientation. PCAs who fail to complete the orientation program within nine months of their date of hire will be subject a $1.00 per hour post tax payroll deduction.
Please give us a call on Monday. If we are able to verify that you have been paid - and that shouldn't be a problem if we've gotten your timesheets on time - you may request that we put a stop payment on the check(s). We will issue new checks after five business days - sorry, but we can't make exceptions.
Your PCAs won't be able to cash these checks, so please write VOID across the check and mail it back to our office as soon as you can.
You should be receiving notification from MassHealth in regards to your approved hours and dates of service. You should also be receiving a letter from the PCM (Provider Care Management) agency. We do not send any letters from the FI office.
This is a regulation set by the Commonwealth of Massachusetts. There are no exceptions.
All the time. Just be sure to fax them to one of the fax numbers listed on the timesheets.
We always welcome new ideas that will help us better serve you. Please let our Customer Service Department know or you can send them on our E-mail feedback form.
If we get your timesheets before noon on Tuesday and it is properly filled out, you can expect to receive your check(s) by Friday.
If you would like to learn the unused balance of your regular or holiday hours, please contact our Customer Service Department.
We send you letters notifying of overuse in order to make sure you do not run out of hours toward the end of your approval. If you have any questions about our findings, please contact our Customer Service Department.
We calculate the overuse hours on the last two timesheets you submit covering four weeks. During this period, if your use exceeds four times your weekly allowable hours indicated on your approval, then we send an overuse letter. If we see the overuse continue over three pay periods, then we request skills training from the PCM you are affiliated with. If we see continued overuse, then we must report it to MassHealth. MassHealth may then "cap" your hours, meaning that we can't pay you for more than your weekly approved hours.
NO. You hire them, train them, decide on their hours - and terminate them if you have to. You are the employer of record for the state and federal governments - not Stavros FI or the PCM agency.
Stavros will provide wage verifications only for DUA (Division of Unemployment Assistance), Social Security Administration, Division of Transitional Assistance (DTA), and lawyer offices.
We are required by law to check your new PCA hires on the OIG website to see if there are any restrictions for their employment. If their name appears on this list, we will notify you immediately and no payroll can be processed for these individuals.
You can download them from our site and print them from home if you have access to a printer. If you do not have access to a printer, you can request to have forms mailed to you by calling our Customer Service Department.
We assign you a four digit employer number after you start using the program and send in your first timesheets to the FI office. Following this, we will send you a packet containing a letter informing you of this new employer number along with your weekly schedule and some blank timesheets. We require you to use your employer number on the timesheets you submit to our office. This number also appears at the bottom of the payroll register that accompany the payroll checks you receive each pay period.